In order to further regulate the management of sporadic maintenance, such as policing traffic and fire protection, and to ensure the timely, efficient and quality of work, this management approach has been developed, taking into account the realities of schools。
I. Sporadic scope of maintenance
Maintenance of facilities and equipment such as school security, video surveillance, traffic signs marking, fire protection, etc., is carried out by sporadic maintenance contract units of less than $100,000, tendered by the school back insurance service。
Ii. Proceedings and approval procedures
1. Reporting procedures: public places in schools, departments and secondary colleges can be completed by downloading the "secret maintenance declaration of the security service" from the campus online security service website。
2. Approval procedures: the functional sections of the office of protection provide on-site inspection and determination of staff members on the basis of the content of the reports and issue sporadic maintenance work orders to the construction maintenance unit。
Iii. Selection and management of construction units
1. Selection of construction units: a small maintenance contract of less than $100,000, based on a request from the post-school insurance service, with the participation of the functional sections of the service, based on the qualifications of the unit, response speed and quality of the construction, and the selection of one of the three construction units for which the logistics support service has tendered a tender。
2. The winning unit must issue a letter of authority from the head of the sporadic maintenance project, with full responsibility for the partial maintenance project of the service。
3. The school construction of the winning unit must be carried out in accordance with the school system, in a civilized and safe manner。
Iv. Quality tracking
1. Functional sections track construction materials for construction units to ensure that they are satisfactory。
2. Implementation of a rapid response mechanism whereby functional sections follow up the construction schedule and quality of construction units. The construction unit must be subject to school management, based on the nature of the minor maintenance emergency, time-critical, timely response to maintenance within three hours, and ensure quality of maintenance, equipment for fire-fighting facilities, plumbing, security in exceptional circumstances, transportation, etc., must be completed on the same day, and the “scatter maintenance declaration” and “scatter maintenance charter” should be processed by functional sections and construction units in a timely manner. Upon completion of the maintenance, the declaration service will conduct an acceptance evaluation of the maintenance on the maintenance manifest and sign and stamp the service。
Three times the construction unit failed to respond in a timely manner or there were quality problems, and the functional sections could submit a negative list for inclusion in the contract, which would be terminated upon decision of the joint party committee of the logistics services。
V. Project review, corrections
The heads of the functional sections of the service collate the approved “scattered maintenance declaration form”, “scattered maintenance assignment form” on a quarterly basis and notify the construction unit in advance in writing of the receipt and inspection of the qualified “scattered maintenance declaration form”, “scattered maintenance assignment form” and detailed budget quotations for the construction project, maintenance support sheet materials, after approval by the deputy chief of section and after completion of the audit of the accounts in accordance with the audit procedure。
