The redhead document of the company's regulations is a white letter that sends out internal management rules in the form of official correspondence, which is known to and implemented by the entire staff. Many administrative newcomers are in trouble with this task — what the red head looks like, how it's numbered, how it's done, how it's done, how it's done. I've been on administrative duty for over a decade, helping dozens of companies to drop the system from the top to the top, and i'm going to make the most practical points。
What about the redhead files
Redhead files are not just printed and stamped. Formal process: the drafting department signs the approval number for the general manager of the directorate-general of administration and administration to file the distribution file, leaving a mark on each step. In particular, the signing link, which deals with attendance, remuneration, penalties and other provisions of interest to the employee, must be reviewed by the law or hr, and you will not be able to produce "democraticly established" evidence in labour arbitrationIt's written and written in vainI don't know。
It's both electronic and paper. Heads of departments signed and signed after the red stamp had been placed on paper and the original had been archived; oa or full-time mail was taken electronically, with the title "notices for the issuance of the xxx system", a passage in the body of the text, and the annex was the full text of the system. Don't put the clause directly in the text, it looks like notification is actually a system, and it's a mess。
Regulatory documentsFormat requirements
In format, the red header tops the file header — the company's full name (red word, small sign no. 2) plus the file number and red line. The text is modelled on song gb 2312-3, 28 pounds away, with the title 2, sub-heading song, with the number of the page, the date of issue and the issuer. A lot of small companies have a problem using a5-paper small fonts that don't look like official documentsExecute and discountI don't know。
Structure of the body of the system: general provisions (purpose, scope of application) by annex to the specific articles of each chapter (effective date, power of interpretation, amendment note). The article is numbered "article 1" "article 2" and not "1. 2. 3" , which is not a system of notification and has a completely different sense of hierarchy。
Redhead file numbering rules
The numbering format is usually called "corporate + year." + file type + serial number, for example, 2026 system 003. The year is in square brackets [], not square brackets or round brackets. Serial number 001, three. Not tomorrow 001It doesn't look rightI don't know。
An easy pit to step on: clean through the year. On 1 january of each year, the new edition was re-edited from 001, with the last year's uncompleted extension into the new year. The same symmetrical type of system, notification, decision-making are available only when a file is available。
By bringing these things together, the red head of the company's regulations will no longer be a "print paper" but a binding, retroactive management tool. The system is sent out as a starting point, backed by implementation and periodic revision, so that it does not become an unobserved brand on the wall。
